Functions

1. Strategic Planning: Setting the long-term vision and mission of the institution, and developing strategic plans to achieve these goals.

2. Policy Development: Establishing policies that govern the institution’s operations, ensuring they align with legal requirements and best practices.

3. Financial Oversight: Approving budgets, monitoring financial performance, and ensuring the institution’s financial health and sustainability.

4. Appointment of Leadership: Hiring, evaluating, and approval of appointments of other senior administrators.

5. Academic Oversight: Ensuring the institution maintains high academic standards and integrity. This may involve approving new programs, reviewing academic policies, and ensuring the quality of education and research.

6. Risk Management: Identifying and mitigating risks to the institution, including legal, financial, reputational, and operational risks.

7. Compliance and Accountability: Ensuring the institution complies with all relevant laws, regulations, and accreditation standards. They are also responsible for ensuring transparency and accountability in the institution’s operations.

8. Resource Allocation: Overseeing the allocation of resources to support the institution’s mission and strategic goals, including facilities management and infrastructure development.

9. Community and Stakeholder Engagement: Engaging with the institution’s stakeholders, including students, faculty, staff, alumni, donors, and the wider community, to understand their needs and perspectives.

10. Advocacy: Representing and advocating for the institution in public forums and with government bodies to secure support and resources.

Meetings: Once in 6 months

Functions:

1. Provide strategic guidance and long-term planning: Help shape the institution’s vision, mission, and strategic goals to ensure future growth and success.

2. Recommend policies and assist in policy formulation: Offer expert advice on the development and implementation of policies that impact academic and operational functions.

3. Advice on curriculum development and academic standards: Ensure the curriculum meets industry standards and student needs, and help maintain high academic quality.

4. Offer input on budget priorities and resource allocation: Guide decisions on how to allocate resources effectively to support institutional priorities and objectives.

5. Facilitate partnerships with industry, government, and community organizations: Build and maintain relationships that enhance educational opportunities and resources.

6. Ensure adherence to ethical standards and practices: Monitor and promote ethical behavior and decision-making within the institution.

7. Monitor compliance with legal, regulatory, and accreditation requirements: Ensure the institution meets all necessary legal and accreditation standards.

8. Recommend professional development opportunities for faculty and staff: Support the growth and development of faculty and staff through ongoing education and training.

9. Advice on improving student support services: Provide recommendations to enhance services such as counselling, career guidance, and extracurricular activities.

10. Participate in the assessment of institutional performance: Help evaluate the institution’s progress toward achieving its goals and objectives.

Meetings: As Required

Functions:

1. Policy Formulation and Implementation:

• Developing, implementing, and updating policies and guidelines to prevent sexual harassment and address grievances related to gender discrimination and harassment.

• Ensuring these, policies comply with national laws and regulations, such as the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 in India.

2. Awareness and Training:

• Conducting workshops, seminars, and training sessions to educate students, faculty, and staff about what constitutes sexual harassment and how to prevent it.

• Raising awareness about the grievance redressal mechanisms available within the institution.

3. Complaint Handling:

• Providing a confidential and accessible platform for individuals to report instances of sexual harassment or gender-based grievances.

• Ensuring that complaints are received, documented, and addressed promptly and impartially.

4. Inquiry and Investigation:

• Conducting fair and thorough investigations into complaints of sexual harassment and other gender-related grievances.

• Interviewing the complainant, the respondent, and any witnesses, and collecting evidence to ensure a comprehensive inquiry.

5. Redressal and Disciplinary Action:

• Recommending appropriate actions based on the findings of the investigation, which may include disciplinary measures against the perpetrator, support and protection for the complainant, and steps to prevent recurrence.

• Ensuring that disciplinary actions are carried out promptly and effectively.

6. Support and Counselling:

• Providing emotional and psychological support to the complainant through counselling services.

• Referring complainants to external support services if necessary.

7. Monitoring and Evaluation:

• Regularly monitoring the effectiveness of policies and procedures related to sexual harassment and grievance redressal.

• Evaluating the outcomes of cases to identify patterns, improve processes, and ensure continuous improvement.

8. Confidentiality and Sensitivity

• Maintaining strict confidentiality regarding the identity of the complainant, the respondent, and the details of the case to protect the privacy and dignity of all parties involved.

• Handling all cases with sensitivity and respect.

9. Reporting and Accountability

• Reporting periodically to the institution is governing body on the number and types of cases handled the outcomes, and any recommendations for policy changes or improvements.

• Ensuring transparency and accountability in the functioning of the committee.

10. Reporting and Accountability

• Reporting periodically to the institution is governing body on the number and types of cases handled the outcomes, and any recommendations for policy changes or improvements.

• Ensuring transparency and accountability in the functioning of the committee.

10. Creating a Safe Environment

• Promoting a culture of respect, equality, and safety within the institution.

• Taking proactive measures to prevent sexual harassment and gender-based discrimination through policy enforcement, awareness campaigns, and community engagement.

Meetings: At least twice a year and within one week of written complaint raised to ICC

Functions:

1. Policy Formulation and Implementation:

• Developing and implementing a comprehensive anti-ragging policy that aligns with national laws and guidelines, such as the University Grants Commission (UGC) regulations in India.

• Updating the policy regularly to address emerging issues and ensure its effectiveness.

2. Awareness and Education:

• Conducting orientation programs, workshops, seminars, and campaigns to educate students, faculty, and staff about the harmful effects of ragging and the importance of a ragging-free campus.

• Distributing materials such as pamphlets, posters, and digital content to raise awareness about anti-ragging measures and the support available.

3. Monitoring and Surveillance:

• Implementing measures to monitor potential ragging activities on campus, such as surprise inspections, patrolling by faculty and staff, and the use of surveillance cameras.

• Encouraging students to report any instances of ragging anonymously or confidentially.

4. Complaint Handling:

• Providing a safe and accessible platform for students to report incidents of ragging

• Ensuring that complaints are received, documented, and addressed promptly and confidentially.

5. Inquiry and Investigation:

• Conducting impartial and thorough investigations into complaints of ragging.

• Interviewing the complainant, the alleged perpetrators, and any witnesses, and gathering relevant evidence to ensure a fair inquiry.

6. Redressal and Disciplinary Action:

• Recommending appropriate actions based on the findings of the investigation, which may include disciplinary measures against the perpetrators, such as suspension, expulsion, or other penalties.

• Ensuring that disciplinary actions are carried out swiftly and effectively to deter future incidents.

7. Support and Counselling:

• Providing emotional and psychological support to victims of ragging through counselling services.

• Referring victims to external support services if necessary.

8. Prevention Measures:

• Creating a positive and inclusive campus environment that discourages ragging and promotes mutual respect and camaraderie among students.

• Implementing mentorship programs where senior students are encouraged to support and guide new students positively.

9. Confidentiality and Sensitivity:

• Maintaining strict confidentiality regarding the identity of the complainant and the details of the case to protect the privacy and safety of all parties involved.

• Handling all cases with sensitivity and respect for the individuals involved.

10. Reporting and Accountability:

• Reporting periodically to the institution is governing body on the number and types of cases handled the outcomes, and any recommendations for policy changes or improvements.

• Ensuring transparency and accountability in the functioning of the committee.

11. Collaboration with Authorities:

• Coordinating with local law enforcement agencies, if necessary, to address severe cases of ragging that may require legal intervention.

• Complying with legal requirements and cooperating with external agencies during investigations.

12. Monitoring and Evaluation:

• Regularly assessing the effectiveness of the anti-ragging measures and policies through surveys, feedback, and reviews.

• Making necessary adjustments and improvements based on the evaluation outcomes to ensure continuous improvement in preventing ragging.

Meetings:At least twice a year and within one week of complaint

Functions:

1. Policy Development and Implementation:

• Formulating, implementing, and regularly updating policies to support and protect the rights of SC/ST/Minority/OBC/PWD members and individuals with disabilities.

• Ensuring compliance with national, international laws, and regulations regarding the rights of these communities.

2. Equity and Inclusion:

• Ensuring equal opportunities for SC/ST/Minority/OBC/PWD members and individuals with disabilities in all academic and extracurricular activities.

• Promoting an inclusive environment that respects and celebrates cultural diversity and accessibility.

3. Accessibility:

• Ensuring campus facilities, including classrooms, libraries, hostels, and recreational areas, are accessible to individuals with disabilities.

• Overseeing the implementation of necessary modifications, such as ramps, elevators, accessible restrooms, and signage in braille.

4. Academic Support:

• Providing academic accommodations and support, such as remedial classes, extended time for exams, note-taking assistance, and alternative formats for learning materials.

• Monitoring the academic progress of SC/ST/Minority/OBC/PWD students and students with disabilities, offering guidance and resources to help them succeed.

5. Counselling and Support Services:

• Offering counselling services to address the personal, academic, and psychological needs of SC/ST/Minority/OBC/PWD members and individuals with disabilities.

• Providing peer support programs and mentoring to help navigate campus life.

6. Grievance Redressal:

• Establishing a mechanism for reporting grievances related to discrimination, accessibility issues, or other concerns.

• Ensuring timely and fair resolution of grievances and complaints.

7. Scholarships and Financial Assistance:

• Administering scholarships, fellowships, and financial aid specifically designed for SC/ST/Minority/OBC/PWD students and students with disabilities.

• Assisting in applying for external scholarships and financial support from government and non-government organizations.

8. Career Counselling and Placement:

• Providing career counselling, job placement assistance and internship opportunities for SC/ST/Minority/OBC/PWD students and students with disabilities.

• Collaborating with employers to create inclusive workplaces and advocate for employment opportunities.

9. Extracurricular and Recreational Activities:

• Ensuring extracurricular and recreational activities are inclusive and accessible.

• Organizing events and activities that cater to the interests and abilities of SC/ST/Minority/OBC/PWD members and individuals with disabilities.

10. Awareness and Sensitization:

• Conducting workshops, seminars, and awareness programs to educate the campus community about issues faced by SC/ST/Minority/OBC/PWD members and individuals with disabilities.

• Promoting a culture of understanding, respect, and support.

11. Training and Capacity Building:

• Providing training for faculty and staff on how to effectively support and accommodate SC/ST/Minority/OBC/PWD members and individuals with disabilities.

• Facilitating professional development opportunities to enhance skills and career prospects.

12. Monitoring and Evaluation:

• Regularly assessing the effectiveness of programs and policies.

• Collecting feedback to identify areas for improvement and implementing necessary changes.

13. Advocacy, Collaboration, and Reporting:

• Representing and advocating for the rights and needs of SC/ST/Minority/OBC/PWD members and individuals with disabilities within the institution and in public forums.

• Building networks with other academic institutions, organizations, and community groups to share best practices and resources.

• Collaborating with government agencies, NGOs, and other organizations to access resources and support.

• Preparing periodic reports on the status and progress of initiatives, ensuring transparency and accountability in the functioning of the committee.

Meetings: At least twice a year and within one week of complaint

Functions:

1. Development and Application of Quality Benchmarks:

• Establishing quality benchmarks and standards for various academic and administrative activities.

• Ensuring these benchmarks are aligned with national and international quality standards.

2. Promotion of Quality Culture:

• Promoting a culture of quality across all areas of the institution, including teaching, research, and administration.

• Encouraging innovation and the adoption of best practices in all institutional processes.

3. Periodic Review and Assessment:

• Conducting regular internal audits and assessments of academic and administrative activities to ensure they meet established quality standards.

• Reviewing and evaluating the effectiveness of quality assurance processes and making necessary improvements.

4. Documentation and Reporting:

• Maintaining comprehensive documentation of all quality assurance activities, including minutes of meetings, audit reports, and feedback forms.

• Preparing and submitting periodic reports on the institution’s quality status to relevant authorities and stakeholders.

5. Facilitating Quality Improvement Initiatives:

• Identifying areas for improvement and facilitating the implementation of quality enhancement initiatives.

• Organizing workshops, seminars, and training programs to build capacity and promote quality improvement.

6. Stakeholder Feedback and Engagement:

• Collecting feedback from students, faculty, staff, alumni, and other stakeholders on various aspects of the institution’s functioning.

• Using this feedback to inform quality improvement efforts and ensure stakeholder satisfaction.

MeetingsOnce every quarter

Functions

1. Receiving Complaints:

• Providing a clear and accessible mechanism for students to submit their grievances. This may include online portals, email addresses, or physical drop boxes.
• Ensuring that students can file complaints confidentially and without fear of retribution.

2. Review and Documentation:

• Recording and documenting all grievances received in a systematic manner.
• Maintaining a database of grievances, actions taken, and resolutions achieved for future reference and accountability.

3. Initial Assessment:

• Conducting a preliminary assessment of each complaint to determine its validity and the appropriate course of action.
• Categorizing grievances based on their nature and severity to prioritize urgent issues.

4. Investigation:

• Appointing appropriate personnel or forming sub-committees to investigate the grievances thoroughly.
• Collecting relevant information and evidence by interviewing the complainant, the accused, and any witnesses.

5. Resolution and Redressal:

• Ensuring fair and unbiased resolution of grievances in a timely manner.
• Implementing appropriate actions to address the issue, which may include disciplinary measures, policy changes, or other remedies.

6. Communication:

• Keeping the complainant informed about the status of their grievance and the steps being taken to address it.
• Providing a detailed explanation of the resolution and any actions taken.

7. Follow-up:

• Monitoring the implementation of the resolution to ensure that the grievance has been effectively addressed.
• Following up with the complainant to ensure their satisfaction with the outcome and to gather feedback on the process.

8. Preventive Measures:

• Identifying patterns or recurring issues from the grievances received and recommending preventive measures to avoid similar issues in the future.
• Implementing changes in policies, procedures, or practices based on the analysis of grievances.

9. Awareness and Training:

• Conducting awareness programs to educate students about the grievance redressal process and their rights.
• Providing training for committee members and other relevant staff on handling grievances effectively and sensitively.

10. Reporting and Accountability:

• Preparing periodic reports on the number and types of grievances received, the status of their resolution, and any recommendations for improvement.
• Ensuring transparency and accountability in the functioning of the committee by sharing these reports with relevant authorities and stakeholders.

11. Ensuring Fairness and Confidentiality:

• Maintaining strict confidentiality throughout the grievance redressal process to protect the privacy of all parties involved.
• Ensuring that all actions and decisions are made impartially and without bias.

Meetings: Within one week of written receipt of grievance

1. Develop and implement appointment policies: Establish and oversee policies and procedures for hiring and appointing faculty and staff.

2. Review and assess candidate qualifications: Evaluate the credentials, experience, and suitability of candidates for various academic and administrative positions.

3. Conduct interviews and selection processes: Organize and participate in interviews, assessments, and other selection processes to ensure the best candidates are chosen.

4. Ensure diversity and inclusion: Promote and uphold policies that encourage diversity and inclusion in hiring practices.

5. Maintain transparency and fairness: Ensure that the appointment process is transparent, fair, and free from bias.

6. Monitor probationary periods and performance: Oversee the progress and performance of new hires during their probationary periods to ensure they meet institutional standards.

7. Provide recommendations for tenure and promotion: Assess and recommend faculty for tenure and promotion based on performance, research, teaching, and service.

8. Facilitate professional development: Identify and promote opportunities for professional growth and development for newly appointed staff and faculty.

9. Ensure legal and regulatory compliance: Ensure that the appointment processes comply with relevant laws, regulations, and accreditation requirements.

10. Report to the governing body: Provide regular updates and reports on appointment activities and outcomes to the institution’s governing body or board of trustees.

Meetings: Once in 6 months

Functions:

1. Curriculum Development and Review:

• Designing, developing, and revising the curriculum to ensure it meets current academic and industry standards.
• Incorporating new knowledge, research findings, and emerging trends into the curriculum.
• Ensuring that the curriculum aligns with the institution’s mission and educational goals.

2. Syllabus Design:

• Preparing detailed syllabi for courses, including learning objectives, course content, instructional methods, and assessment criteria.
• Ensuring that syllabi are comprehensive, up-to-date, and meet the requirements of accrediting bodies and regulatory agencies.

3. Approval of Academic Programs:

• Reviewing and approving new academic programs, courses, and changes to existing programs.
• Ensuring that proposed programs and courses meet the institution’s academic standards and strategic objectives.

4. Student Feedback and Engagement:

• Collecting and analyzing feedback from students on courses, programs, and teaching effectiveness.
• Using student feedback to inform curriculum development and quality improvement efforts.

5. Collaboration and Networking:

• Establishing linkages with other academic institutions, industry partners, and professional organizations to enhance the curriculum and provide additional opportunities for students.
• Facilitating academic exchanges, internships, and collaborative research projects.

6. Regulatory Compliance:

• Ensuring that all academic programs and courses comply with the requirements of accrediting bodies, regulatory agencies, and relevant professional organizations.

7. Advisory Role:

• Providing academic advice and recommendations to the institution’s governing bodies and administration on matters related to curriculum, academic standards, and quality assurance.
• Serving as a forum for discussing and addressing academic issues and challenges.

8. Suggest methodologies for innovative teaching and evaluation techniques;

Meetings: Once in 6 months